Privacy Policy

1. PURPOSE OF THIS NOTICE

This notice  describes how we collect and use personal data about you, in accordance  with the General Data Protection Regulation (GDPR), the Data Protection  Act [1998 OR 2018] and any other national implementing laws, regulations  and secondary legislation, as amended or updated from time to time, in  the UK (‘Data Protection Legislation’).

Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

2. ABOUT US

Quantum456 Ltd, wWe are registered in England and Wales as a limited liability  company under number:  15011171  and our registered office is at  Derby House, 12 Winckley Square Service Ltd, Preston, England, PR1 3JJ             .

For the purpose of the Data Protection Legislation and this  notice, we are the ‘data controller’. This means that we are responsible  for deciding how we hold and use personal data about you. We are  required under the Data Protection Legislation to notify you of the  information contained in this privacy notice.

We have appointed a  data protection manager. Our data protection manager is our Data  Protection Point of Contact and is responsible for assisting with  enquiries in relation to this privacy notice or our treatment of your  personal data. Should you wish to contact our Data Protection Point of  Contact you can do so using the contact details noted at paragraph 12  (Contact Us), below.

3. HOW WE MAY COLLECT YOUR PERSONAL DATA

We obtain personal data about you, for example, when:

• we may track your usage of one of our websits via use of anonomised tracking pixel or cookie.

4. THE KIND OF INFORMATION WE HOLD ABOUT YOU

• Quantum456 Ltd does not hold any identifiable information about visitors to our sites.
• Neither do we maintain any mailing lists etc or send SMS, email or similar communications.

5. HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU

We  may process your personal data for purposes necessary for the  performance of our contract with you OR your employer OR our clients and  to comply with our legal obligations.

We may process your  personal data for the purposes necessary for the performance of our  contract with our clients. This may include processing your personal  data where you are an employee, subcontractor, supplier or customer of  our client.

We may process your personal data for the purposes of  our own legitimate interests provided that those interests do not  override any of your own interests, rights and freedoms which require  the protection of personal data. This includes processing for marketing,  business development, statistical and management purposes.

We may  process your personal data for certain additional purposes with your  consent, and in these limited circumstances where your consent is  required for the processing of your personal data then you have the  right to withdraw your consent to processing for such specific purposes.

Please  note that we may process your personal data for more than one lawful  basis depending on the specific purpose for which we are using your  data.

Situations in which we will use your personal data

We may use your personal data in order to:

• carry  out our obligations arising from any agreements entered into between  you OR your employer OR our clients and us (which will most usually be  for the provision of our services);
• carry out our obligations arising from any agreements entered into  between our clients and us (which will most usually be for the provision  of our services) where you may be a subcontractor, supplier or customer  of our client;
• provide you with information related to our services and our events  and activities that you request from us or which we feel may interest  you, provided you have consented to be contacted for such purposes;
• seek your thoughts and opinions on the services we provide; and
• notify you about any changes to our services.

In some circumstances we may anonymise or pseudonymise the  personal data so that it can no longer be associated with you, in which  case we may use it without further notice to you.

If you refuse to  provide us with certain information when requested, we may not be able  to perform the contract we have entered into with you. Alternatively, we  may be unable to comply with our legal or regulatory obligations.

We  may also process your personal data without your knowledge or consent,  in accordance with this notice, where we are legally required or  permitted to do so.

Data retention

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.

When assessing what retention period is appropriate for your personal data, we take into consideration:

• the requirements of our business and the services provided;
• any statutory or legal obligations;
• the purposes for which we originally collected the personal data;
• the lawful grounds on which we based our processing;
• the types of personal data we have collected;
• the amount and categories of your personal data; and
• whether the purpose of the processing could reasonably be fulfilled by other means.

Change of purpose

Where we need to use  your personal data for another reason, other than for the purpose for  which we collected it, we will only use your personal data where that  reason is compatible with the original purpose. Should it be necessary  to use your personal data for a new purpose, we will notify you and  communicate the legal basis which allows us to do so before starting any  new processing.

6. DATA SHARING

Why might you share my personal data with third parties?

We  will share your personal data with third parties where we are required  by law, where it is necessary to administer the relationship between us  or where we have another legitimate interest in doing so.

Which third-party service providers process my personal data?

“Third  parties” includes third-party service providers and other entities  within our group. The following activities are carried out by  third-party service providers: IT and cloud services, professional  advisory services, administration services, marketing services and  banking services.

All of our third-party service providers are  required to take commercially reasonable and appropriate security  measures to protect your personal data. We only permit our third-party  service providers to process your personal data for specified purposes  and in accordance with our instructions.

What about other third parties?

We  may share your personal data with other third parties, for example in  the context of the possible sale or restructuring of the business. We  may also need to share your personal data with a regulator or to  otherwise comply with the law.

7. TRANSFERRING PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA)

We may transfer the personal data we collect about you to countries outside of the EEA.

Either,  there is an adequacy decision by the European Commission in relation to  these countries therefore they will be deemed to provide an adequate  level of protection for your personal information for the purpose of the  Data Protection Legislation or, where there is not an adequacy decision  by the European Commission in relation to certain countries and they  will not be deemed to provide an adequate level of protection for your  personal information for the purpose of the Data Protection Legislation,  we have put in place measures to ensure that your personal data is  treated by those third parties in a way that is consistent with and  which respects the Data Protection Legislation, such as binding  corporate rules or model contract clauses.

8. DATA SECURITY

We  have put in place commercially reasonable and appropriate security  measures to prevent your personal data from being accidentally lost,  used or accessed in an unauthorised way, altered or disclosed. In  addition, we limit access to your personal data to those employees,  agents, contractors and other third parties who have a business need to  know. They will only process your personal data on our instructions and  they are subject to a duty of confidentiality.

We have put in  place procedures to deal with any suspected data security breach and  will notify you and any applicable regulator of a suspected breach where  we are legally required to do so.

9. RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your duty to inform us of changes

It  is important that the personal data we hold about you is accurate and  current. Should your personal information change, please notify us of  any changes of which we need to be made aware by contacting us, using  the contact details below.

Your rights in connection with personal data

Under certain circumstances, by law you have the right to:

• Request  access to your personal data. This enables you to receive details of  the personal data we hold about you and to check that we are processing  it lawfully.
• Request correction of the personal data that we hold about you.
• Request erasure of your personal data. This enables you to ask us to  delete or remove personal data where there is no good reason for us  continuing to process it. You also have the right to ask us to delete or  remove your personal data where you have exercised your right to object  to processing (see below).
• Object to processing of your personal data where we are relying on a  legitimate interest (or those of a third party) and there is something  about your particular situation which makes you want to object to  processing on this basis. You also have the right to object where we are  processing your personal information for direct marketing purposes.
• Request the restriction of processing of your personal data. This  enables you to ask us to suspend the processing of personal data about  you, for example if you want us to establish its accuracy or the reason  for processing it.
• Request the transfer of your personal data to you or another data  controller if the processing is based on consent, carried out by  automated means and this is technically feasible.

If you want to exercise any of the above rights, [please use ouour contact form

You will not have to pay a  fee to access your personal data (or to exercise any of the other  rights). However, we may charge a reasonable fee if your request for  access is clearly unfounded or excessive. Alternatively, we may refuse  to comply with the request in such circumstances.

We may need to  request specific information from you to help us confirm your identity  and ensure your right to access the information (or to exercise any of  your other rights). This is another appropriate security measure to  ensure that personal information is not disclosed to any person who has  no right to receive it.

10. RIGHT TO WITHDRAW CONSENT

In  the limited circumstances where you may have provided your consent to  the collection, processing and transfer of your personal data for a  specific purpose (for example, in relation to direct marketing that you  have indicated you would like to receive from us), you have the right to  withdraw your consent for that specific processing at any time. 

Once we have received  notification that you have withdrawn your consent, we will no longer  process your personal information (personal data) for the purpose or  purposes you originally agreed to, unless we have another legitimate  basis for doing so in law.

11. CHANGES TO THIS NOTICE

Any changes we may make to our privacy notice in the future will be updated on our website.

This privacy notice was last updated on 18 July 2023.

12. CONTACT US

If  you have any questions regarding this notice or if you would like to  speak to us about the manner in which we process your personal data,  please email us using our contact form.